J36/ Generic Specifications Model

View the Specifications in PDF

Writing specifications is an essential step in project management . It constitutes a reference document allowing to formalize the expectations, requirements and constraints of the project in order to ensure its smooth running and success.

Example of a Project Specification

Our specifications template is designed to support you in structuring your projects, whether industrial, IT, or organizational. This template covers all the aspects necessary for a clear and precise definition of needs and objectives, while facilitating communication between stakeholders.

Our general specifications template is designed to support you in structuring your projects, whether industrial, IT, or organizational. This template covers all the aspects necessary for a clear and precise definition of needs and objectives, while facilitating communication between stakeholders.

[ See all examples available on our site ]

Why use this model?

This specification template allows you to:

• Clearly define your needs : A detailed structure to express your expectations in terms of functionality, performance and deliverables.
• Facilitate collaboration : A single document to align internal teams, suppliers and providers on a common vision.
• Reduce risks and unforeseen events : By anticipating requirements and defining a clear contractual framework, you minimize errors and budget overruns.
• Save time : A ready-to-use framework that guides you through all the essential steps of the project.

Content of the model

This specification is structured into several key sections for effective handling:

• Summary of the need – Concise presentation of the objectives and expectations of the project.
• Context – Definition of the framework in which the project fits, with the strategic and operational issues.
• General – General information about the project organization, stakeholders and constraints.
• Installation Overview – Detailed description of the project scope, including the environment in which it will be deployed.
• Project functional requirements – Definition of expected functionalities and performance criteria.
• Generic Requirements – Presentation of the expected quality, safety and compatibility standards.
• Services to be performed – List of services and deliverables expected from service providers.
• Payment Terms – Cost structure, payment terms and financial schedule.
• Planning – Definition of project phases, key milestones and deadlines to be met.

This sample specification is available in Google Doc and Word formats: a direct access link will be sent to you after purchase.